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Quick edit access permissions

The quick edit feature allows you to quickly make edits to your menu directly on the Toast POS app, for example, you can change the price of a menu item or mark a menu item as out of stock. The quick edit feature includes a number of permissions that give you a fine level of control over the types of quick edits an employee can make on the Toast POS app. For example, you can give an employee the Inventory & Quantity permission to allow them to mark a menu item as out of stock, but not give the employee any other quick edit permissions for tasks such as editing prices or re-arranging menu items in their menu groups.

To use the quick edit feature on the Toast POS app, you open the order screen and then tap and hold any tile. The edits that you can make are determined by the permissions you have been granted. For more information on using the quick edit feature, see this Toast Central article.

Note

The quick edit feature is not well suited to customers who use the enterprise module because, as a general rule, you must be an owner of a menu entity in order to edit it. However, the Inventory & Quantity permission can and should be used by enterprise customers. See Understanding menu editing permissions for enterprises for more details on how this permission behaves in multi-location environments.

The following table includes information about the Quick Edit Access permissions on the job details page. To open the job details page, select Employees > Employee management > Jobs, and then select the job title.

Access Permission Description

Full Quick Edit

Gives access to all quick edit operations. This is the legacy Quick Edit Menu permission that has been renamed to Full Quick Edit. It behaves as it previously did in that it gives an employee access to all quick edit operations. The Full Quick Edit permission will be deprecated in a future release so you should use the Quick Edit Menu top-level permission instead if you want to give an employee access to all quick edit operations.

Button Color

Gives access to quick edit mode on the Toast POS app where the employee can change the color of a menu entity's button on the order screen (the color change does not impact the menu entity's button color on KDS devices).

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Name

Gives access to quick edit mode on the Toast POS app where the employee can change the name of a menu entity on the order screen (the name change does not affect the entity's POS name or kitchen name).

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

POS Name

Gives access to quick edit mode on the Toast POS app where the employee can change the POS name of a menu entity.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Price

Gives access to quick edit mode on the Toast POS app where the employee can change the base price of a menu entity. Note that, for menu entities that use a pricing strategy other than base price (for example, menu-specific prices), changing the base price via quick edit has no effect on the price you see in the Toast POS app.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Inventory & Quantity

Gives access to quick edit mode on the Toast POS app where the employee can mark a menu item or modifier option as In Stock or Out of Stock, or adjust the quantity on hand.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

SKU

Gives access to quick edit mode on the Toast POS app where the employee can change the SKU for a menu entity.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Add Existing Items/Mods

Gives access to quick edit mode on the Toast POS app where the employee can add an existing menu item to a menu group or an existing modifier option to a modifier group.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Add New Items/Mods

Gives access to quick edit mode on the Toast POS app where the employee can create a new menu item and add it to a menu group, or create a new modifier option and add it to a modifier group.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Rearrange Items/Mods

Gives access to quick edit mode on the Toast POS app where the employee can rearrange the order of menu items in a menu group or modifier options in a modifier group.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.

Remove Items/Mods

Gives access to quick edit mode on the Toast POS app where the employee can remove menu items from a menu group or modifier options from a modifier group.

Assign to managers and others who need to make menu adjustments directly on a Toast POS device.