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Working with menu items

The sections below describe how to:

To create a new menu item

  1. Access the menu builder.

  2. Select the menu you want to add a menu item to, then select the menu group you want to add a menu item to. The menu group's items are displayed in the right pane.

  3. Select Add Item. You see the Create new item page.

  4. In the General info section, enter a name for the menu item in the Item name field.

  5. Optionally, select the pencil icon next to the stock status to open the Update Stock dialog box, where you can specify the item's stock status and count.

  6. If you use Toast POS devices, you can customize the button restaurant employees see in the Toast POS app by entering a POS nickname and setting the button color. To specify a button color, select the Button color option and then select a color from the color palette.

    Note

    If you don't use Toast POS devices, you won't see the POS nickname and Button color options in the General info section.

  7. Optionally, add an image to the menu item.

  8. Optionally, enter a description and number of calories for the item.

  9. In the Pricing and taxes section, enter a price for the menu item.

    • To enter a base price, choose the Base price strategy and enter a price in the Base price field.

    • To enter size prices, choose the Size price strategy and enter a price for each size. Optionally, you can modify the names of the sizes and the number of sizes the item has. You cannot save a menu item if it has empty size price rows, so delete any empty rows after you are done entering your prices. For detailed instructions, see Using advanced pricing strategies for menu items.

    • To use an open price, choose the Open price strategy. For items that have a daily market price, Toast support recommends configuring the item with an open price and then using Quick Edit mode on a Toast POS device to set a price for the item each day. This ensures that the price is accurate and employees don't have to enter a price every time the item is ordered. Note that open prices are not supported for Toast Online Ordering, so you should not use an open price for a menu item that will appear on your Toast Online Ordering website.

    Note

    You can use the classic menu item details page to set other advanced pricing strategies for a menu item, for example, time-specific and menu-specific prices. To create a menu item with one of these other advanced prices, you must first create the menu item with a base price, save it, and then edit it to add the advanced price. See Using advanced pricing strategies for menu items for more information.

  10. In the Pricing and taxes section, use the Tax rates settings to set the tax rates for this menu.

  11. To add a modifier group to this menu item, start typing its name in the search field in the Modifier groups section. As you type, a drop-down menu appears that matches the characters you have entered, allowing you to select the modifier group you want to add. If the modifier group you want to add doesn't exist yet, select Create new modifier group to create a new one. See Adding modifier groups and modifiers for details on creating one.

  12. In the Kitchen prep section:

    • Use the Prep stations settings to assign the prep stations for this menu group.

    • To use a different name for the menu item on kitchen tickets and KDS devices, enter that name in the Kitchen nickname field.

    • To customize the color your employees see for this item on a KDS device, select the KDS color option and then select a color from the color palette.

  13. In the Accounting and reporting section, select a sales category for this menu group from the Sales category menu.

  14. In the Availability section, use the Visibility options to select where this menu item is visible. The channels where a menu item is visible are also where the menu item is available for ordering.

  15. Select Save. A new tile is added to the right pane with the item you created.

  16. If you are ready for guests and employees to see these menu changes, select Publish all changes, then select Publish again in the Confirm Publish dialog box. See Understanding when to publish your menu for more information.

To add an existing menu item

  1. Access the menu builder.

  2. Select the menu you want to add a menu item to, then select the menu group you want to add a menu item to. The menu group's items display in the right pane.

  3. Select Add existing to the right of the menu group name or from the overflow menu for mobile devices. You see the What would you like to add page.

  4. Enter the name of the menu item you want to add in the search box. Matching menu item results appear as you type.

    Menu items that are eligible for adding appear in black text. Menu items in gray text have already been added to the menu group and cannot be added again. If a menu item's check box is selected, it means you've already chosen to add it during this Add existing session.

    If there are more than 25 search results, scroll to the end of the list and select Load more to view the next 25 results.

  5. Optionally, select the menu item name to preview the item and see additional details. If the menu item uses an advanced pricing strategy, the preview displays the price range.

    Note

    The Item-Level Modifier Groups section of the preview only includes modifier groups assigned directly to this menu item. It does not include modifier groups inherited from any of the menu item's parent menu groups.

  6. Select the check box for the menu item you want to add.

  7. Optionally, repeat steps 4 to 6 to include additional menu items.

  8. Optionally, select the Selected items tab to review a list of the menu items you've chosen to add during this Add existing session. On the Selected items tab, you can:

    • Select a menu item's name to preview it and see additional details.

    • Select the remove icon next to an individual menu item to remove it from the list.

    • Select Remove all to remove all menu items from the list.

  9. Select the Add items button. You return to the menu group page of the menu builder.

  10. If you are ready for guests and employees to see these menu changes, select Publish all changes, then select Publish again in the Confirm Publish dialog box. See Understanding when to publish your menu for more information.

To edit an existing menu item

  1. Access the menu builder.

  2. Expand the menu that contains the menu item you want to edit, then select the menu group that contains the item. You see the menu group's items in the right pane.

  3. Select the menu item you want to edit. You see the Edit Item page.

  4. Edit the details as needed, then select Save.

  5. If you are ready for guests and employees to see these menu changes, select Publish all changes, then select Publish again in the Confirm Publish dialog box. See Understanding when to publish your menu for more information.

To move a menu item to a different menu group

  1. Access the menu builder.

  2. Expand the menu that contains the menu item you want to move, then select the menu group that contains the item. You see the menu group's items in the right pane.

  3. Select the overflow menu (the ... icon) to the right of the menu item's name and choose Move. You see the Move dialog box.

  4. Select the Move to menu and choose the menu group you want to move this item to.

  5. Select Move Item.

  6. If you are ready for guests and employees to see these menu changes, select Publish all changes, then select Publish again in the Confirm Publish dialog box. See Understanding when to publish your menu for more information.

To remove a menu item

  1. Access the menu builder.

  2. Expand the menu that contains the menu item you want to remove, then select the menu group that contains the item. You see the menu group's items in the right pane.

  3. Select the overflow menu (the ... icon) to the right of the menu item's name and choose Remove. Removing a menu item also removes any modifier groups assigned to that menu item.

  4. Select Remove in the confirmation dialog box.

  5. If you are ready for guests and employees to see these menu changes, select Publish all changes, then select Publish again in the Confirm Publish dialog box. See Understanding when to publish your menu for more information.