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Viewing deposits in the Drawer History report

You can view the deposit amount in the Reports > Cash and loss management > Drawer history report. (The Reports > Cash and loss management > Cash drawer overview report also shows the deposit amount, but does not provide the detailed information of the Cash Drawer History report.) You can generate these reports from the Toast administration back-end.

Note

When you generate reports from the Toast administration back-end, keep in mind that the Reports > Cash and loss management > Cash drawer overview and Reports > Cash and loss management > Drawer history reports list cash deposits, while the Reports > Payments > Deposit totals overview report provides credit card deposit information.

A cash deposit is listed as an Actual Deposit in the Reports > Cash and loss management > Cash drawer overview report. In the Reports > Cash and loss management > Drawer history report, the left-most column has a deposits section that looks like this example:

The Toast POS device showing the Expected and Actual Deposits.

The fields show the following information:

  • Expected Deposit is the Actual Closeout Cash amount from all cash drawers minus the Starting Cash balances of all cash drawers. This is the expected amount of the deposit, although the Toast platform does not prevent you from making a larger or smaller deposit.

  • Actual Deposit is the amount of cash that you counted and recorded into the Toast platform with the Deposit operation. This is the cash amount that you are removing from your restaurant and depositing in a bank. A value of N/A means that a deposit has not been made.

  • Deposit Overage/Shortage is the difference between the Expected Deposit and Actual Deposit fields.

In the Cash Entries row, under the Total column, click View to display the Deposits section. This section provides detailed information for all the deposits that have been made for the day, as in this example:

The Toast administration back-end showing the deposits that have been made.

Note that the same information is also available in the Cash Management > Deposits screen on the Toast POS device.