Orders API overview

The orders API allows you to create orders, update existing orders, and retrieve information about orders.

Components of an order

Here is a high-level overview of the information contained in an order. For the full list of values in the Order object, see the Orders section of the API reference. For a summary of the Order object, including descriptions of the status, date-time, and amount fields associated with an order, see Order object summary.

Each Order object in the orders API provides information about the order and its processing.

The order dining option determines whether the order is dine-in, takeout, curbside pickup (a variation of the takeout dining behavior), or delivery. Some dining options allow or require additional order information.

• Takeout and delivery orders require guest information.

• Delivery orders require a delivery address.

• Curbside pickup orders can include vehicle information.

• For dine-in orders, you can specify a table and identify a restaurant employee.

For more information about order values for dining options, see Order details based on the order dining option.

Each order contains one or more checks. The order checks contain the majority of the order information. Orders often contain only one check. When guests split an order so that they can pay separately, then the order contains multiple checks.

An order check contains:

Menu item selections

The selected items from the menu.

Each Selection object refers to a single menu item.

Each menu item can have modifiers that provide additional details and modifications. See Applying modifiers and pre-modifiers.

Price information

Information about the amount that the guest was charged.

Price information includes:

• The price information for the menu item selections.

  The receiptLinePrice value is the original price of a menu item selection before any adjustments.

  The amount value is the actual amount that the guest is charged. It includes any discounts and service charges.

• Applied discounts. A discount can be applied to the entire check or to an individual menu item selection. See Working with order discounts.

• Applied service charges.

• Applied taxes.

For more information about order price information, see Order prices.

Guest information

Information about the guest.

For example, takeout and delivery orders always provide a guest name and a corresponding email address and telephone number.

Note that the orders API sometimes uses the term "customer" to refer to a guest. For example, guest information is provided in the customer object.

Payment information

Payments that are applied to the check.

Diagrams of basic order structures

The following diagram shows the basic structure of a typical delivery order.

The following diagram shows the basic structure of a typical curbside pickup order, which is a takeout order with curbside pickup enabled.

The following diagram shows the basic structure of a typical dine-in order that has multiple checks.

Orders API tasks

You can use the orders API to perform the following tasks:

Create an order

For an overview of the order creation process, see Creating orders.

The order creation process includes retrieving price information for the order checks. See Getting check prices before you submit an order.

You can provide the revenue center for an order. See Providing revenue center information for an order.

For information about dining options and the required information for types of dining options, see Order details based on the order dining option.

Update an order

You can use the orders API to update an existing order. Examples of order updates include:

• Adding items to an order check

• Adding discounts to an order check

• Updating the tip information for a payment

• Adding a credit card payment to an order check.

• Changing the delivery information for an order

Retrieve information about orders

You can use an order GUID to retrieve the details for that order. See Getting detailed information about one order.

You can retrieve details about orders that were either modified during a specific date range, or that were created on a specific business date. See Getting detailed information about multiple orders.

You can only retrieve order details for orders that were created after December 1, 2015 (2015-12-01).

Orders API limitations

When using the orders API to create an order, be aware of the following limitations and default behavior.

Order scheduling

By default, the orders API creates an order that is to be fulfilled as soon as possible. It does not verify the restaurant service hours.

You are responsible for submitting orders while the restaurant is open. For more information, see Getting information about a specific restaurant.

You also can create an order to be fulfilled at a specific time. For example, you can create an order when the restaurant is closed, but indicate to fulfill the order when the restaurant is open. See Scheduling future orders.

Order menu selection items

For the menu selection items in API orders, the following limitations apply:

• You cannot add open menu items to an Order object. An open menu item is one where the restaurant employee specifies both the item description and price.

  However, you can add open priced menu items. An open priced menu item has a specified description. The restaurant employee only specifies the item price.

• The orders API cannot verify the availability of items based on time, menu visibility, or inventory.

  You are responsible for preventing guests from ordering items that are not available.

Order payment

Orders created using the orders API are limited to the CREDIT and OTHER payment types.

Note that the orders API ignores the tax exempt setting for OTHER payment types. The order is taxed regardless of whether the payment type is configured to be tax exempt.

The orders API does not allow you to create cash orders or orders that use Toast gift cards.

Loyalty programs

You cannot use Toast loyalty functionality with orders that are created using the orders API.

You can use the orders API to apply a third-party loyalty program that is integrated with Toast. For details, see Working with loyalty programs.

Order communication to the kitchen

If a restaurant uses a Kitchen Display System (KDS) device, and has properly configured an auto-firing device, then the order is sent straight to the kitchen.

The order is not subject to approval rules or manual approval.

Order text messages

Orders that are entered using the orders API do not initiate SMS text messages. Guests or servers only receive text messages when an order is entered in the Toast platform, for example, from a Toast POS device.

To allow guests to receive order fulfillment text messages from your platform, you must build this functionality based on the approvalStatus value on the order.

Order size

The orders API has been updated to return an HTTP status code 400 response when a client integration attempts to:

• Post an order with more than 1,000 top-level selections.

• Post an item to an order that causes the order to have more than 1,000 top-level selections. For example, if an order has 995 top-level selections and your integration posts six items to that order in a single request, that request will be rejected.

A top-level selection is defined as a selection that is not the child of another selection in the order.

To avoid exceeding the 1,000 top-level selection limit, Toast support encourages the grouping of identical items together, so:

• 1 soda

• 1 lemonade

• 1 energy drink

• 1 soda

• 1 lemonade

• 1 soda

Can be combined into:

• 3 sodas

• 2 lemonades

• 1 energy drink

This reduces the number of top-level selections in the request from six to three while providing the same order data.