Assign a KDS device to a prep station

If you use KDS devices to display tickets, you must have the Web Setup > Kitchen / Dining Room Setup access permission to configure each device to display the tickets for a specific prep station. Then, follow these steps.

  1. Access Toast POS device setup.

  2. In the Kitchen Display Screen section, select Prep Stations.

  3. To display tickets for a listed prep station on this KDS, check the prep station's name.

  4. Select Continue. The system saves the prep station assignment.

Repeat these steps for each of your KDS devices.

About production items

When you configure production items for your restaurant, you create a customized system for tracking your most critical ingredients. The KDS reports a continuously updated total across fired orders for each production item below the individual tickets, including when the count is zero (0). You specify which production items you want to track on each of your KDS devices.

For example, the manager at a sports bar sets up production items to track their specialties, chicken wings and chicken tenders. They identify each menu item and modifier option that uses chicken wings, chicken tenders, or both, and update the Toast platform to indicate how many wings or tenders each one requires.

  • Chicken wings come in these sizes: snack (5 wings), small (10), medium (15), and large (20).

  • Chicken tenders come in these sizes: snack (8 tenders), small (12), medium (18), and large (24).

Finally, they configure the KDS devices at the fry station and expediter seat to show real-time totals for these production items.

A KDS showing total counts for chicken wings and chicken tenders production items below the order tickets.

The KDS displays the production items and totals below the tickets continuously, including when a total is zero (0).

If you decide to enable the production item feature for your kitchen employees, note the following considerations.

  • You can define one or more production items for each menu item or modifier option.

    For example, when the sports bar adds a combo appetizer that includes both wings and tenders to the menu, they assign both the Chicken Wings production item and the Chicken Tenders production item to that new menu item.

  • When you define the quantity for a production item, you can enter whole numbers or halves.

    For example, a production item for ribs can be assigned to a full rack menu item with a quantity of 1, and to a rack-and-a-half menu item with a quantity of 1.5.

  • You can define one quantity for each production item that is assigned to a menu item or modifier option. As a result, when you assign a production item to a menu item that uses size pricing, you can only define one quantity for it.

    If you need to define different quantities for different item sizes, you must set up the sizes as modifier options and then assign the production item to each option.

  • You cannot assign production items to pre- or post-modifiers.

  • Production items provide real-time information on the KDS. Production item totals are not included in reports or contribute to inventory tracking.

Configure a production item

To configure a production item, you must have the following access permissions.

  • Restaurant Admin > Edit Full Menu

  • Web Setup > Kitchen / Dining Room Setup

  • Device Setup > KDS and Order Screen Setup

Then, you complete this series of tasks.

  1. Create a production item for each ingredient that you want to track on the KDS.

  2. Assign the production item and its quantity to a menu item or modifier option.

  3. Specify the production items that you want to see totaled on your KDS device.

Follow these procedures to complete the configuration of a production item.

To create a production item

  1. Identify an ingredient that you want your kitchen employees to track on the KDS.

  2. Access the Toast administration back-end.

  3. Choose Kitchen > Kitchen stations > Production items to open the Production items page.

  4. Click the + Add button and then enter the name of the production item.

  5. Repeat this procedure to create another production item.

    For example, you set up production items for chicken wings and chicken tenders.

    The Production Items page in the back-end, with items set up for chicken wings and chicken tenders.
  6. To change the sequence in which production items display, both on this page and along the bottom of the KDS ticket screen, select Order. An Order column appears in the table so that you can enter a sequence number next to each production item.

    For example, if you want the Chicken Tenders total to appear before the Chicken Wings total on your KDS, enter 1 next to Chicken Tenders and then select Done.

  7. Save and publish your changes.

After you create one or more production items, you can assign them to menu items and modifiers.

To assign production item quantities to a menu item or modifier option

  1. Identify a menu item or modifier option that uses one of your production items and the quantity that it uses.

  2. Access the Toast administration back-end and then choose Menus > Menu management > Edit menus.

  3. Click the name of the menu, then the menu group.

  4. Click the name of the menu item.

    • To add a production item to this menu item, scroll down to the Preparation section of the page.

    • To add the production item to a modifier option, scroll down to the Modifiers section of the page, click the name of the modifier group, click the name of the modifier, and then click Edit Item. You can then scroll down to the Preparation section of the page.

  5. In the Production Items field, click the + button and then use the dropdown list to select the production item.

  6. Enter the quantity of the ingredient your kitchen uses to prepare this menu item or modifier.

    For example, you update the "Small" modifier to identify the number of chicken wings in a small order of wings, and the number of chicken tenders in a small order of tenders.

    The Production Items field with counts of 5 chicken wings and 8 chicken tenders identified.
  7. Repeat this procedure to assign another production item and its quantity to a menu item or modifier.

  8. Save and publish your changes.

After you assign one or more production items to menu items or modifiers, you can set up your KDS devices to report the totals for specific production items.

To specify the production items to report on a KDS

  1. Identify the prep stations and expediter seats that need to see the real-time totals for production items.

  2. On a Toast POS device, tap the Toast logo or left arrow in the top corner until the Toast POS home screen appears.

  3. In the Setup section, select Device Setup and then scroll down to the Kitchen Setup section.

  4. Tap Production Items, and then select each production item that you want to display.

  5. Tap Continue, and then tap the Toast logo or left arrow to return to the Toast POS home screen.

  6. To verify that production item totals appear as expected, in the Mode section tap Kitchen Display Screen.

  7. Repeat this procedure to configure another KDS to report production items.