KDS configuration quick reference

The kitchen display system (KDS) offers a number of options for changing the way information reaches your employees.

This section presents a quick reference guide to the changes you can make to better meet the needs of your back of house employees. A series of tables present options for how the KDS device presents information, how you make a change, whether the setting affects all devices or an individual device, and the access permissions that you need.

KDS notification options

You can signal new and changed orders to back of house employees in different ways by setting the options described in the following table.

If you want to... Back-end (All devices) Toast POS home screen (Each device) Required Permission

Play a sound for new tickets

 

Setup > Device Setup > New Ticket Sound

Device Setup > KDS and Order Screen Setup

Flash changed tickets

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Flash Changes: Flash changes

 

Web Setup > Kitchen / Dining Room Setup

Change ticket colors as they age

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Warning Colors: Enabled

 

Web Setup > Kitchen / Dining Room Setup

Print tickets if needed

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Print On Demand: Enable

 

Web Setup > Kitchen / Dining Room Setup

For more information about how to change configuration settings, see Access Toast POS device setup or Using the Toast administration back-end.

KDS interaction options

You define how back of house employees interact with the KDS device to fulfill tickets and view consolidated (All Day) totals by setting the options described in the following table.

If you want to... Back-end (All devices) Toast POS home screen (Each device) Required Permission

Fulfill complete tickets

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Fulfill Items: Disable

 

Web Setup > Kitchen / Dining Room Setup

Fulfill tickets item by item

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Fulfill Items: Enable

 

Web Setup > Kitchen / Dining Room Setup

Fulfill with a double tap

 

Setup > Device Setup > Double-tap to Fulfill, Unfulfill

Device Setup > KDS and Order Screen Setup

Fulfill with a tap to select then a tap on Fulfill

 

Setup > Device Setup > Double-tap to Fulfill, Unfulfill

Device Setup > KDS and Order Screen Setup

Unfulfill with a double tap

 

Setup > Device Setup > Double-tap to Fulfill, Unfulfill

Device Setup > KDS and Order Screen Setup

Unfulfill with a tap to select then a tap on Unfulfill

 

Setup > Device Setup > Double-tap to Fulfill, Unfulfill

Device Setup > KDS and Order Screen Setup

Add the option to see item totals in All Day Display

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > All Day Display: Yes, enable All Day Display, grouped by item...

 

Web Setup > Kitchen / Dining Room Setup

Add the option to see modifier and item totals in All Day Display

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > All Day Display: Yes, enable All Day Display, grouped by item and...

 

Web Setup > Kitchen / Dining Room Setup

For more information about how to change configuration settings, see Access Toast POS device setup or Using the Toast administration back-end.

KDS ticket contents

You define what information appears on tickets by setting the options described in the following table.

If you want to... Back-end (All devices) Toast POS home screen (Each device) Required Permission

See other prep stations working on ticket items

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Other Stations: For each ticket, list...

 

Web Setup > Kitchen / Dining Room Setup

See all courses fired at once and the status of each course

Kitchen > Pacing > Meal pacing > Course Pacing: Enable course pacing > Sending Courses: Send all courses individually > Previous Course Status: Show the status...

 

Web Setup > Kitchen / Dining Room Setup

Color-code menu items

Menus > Menu management > Advanced properties > {menu} > {menu group} > {menu item} > KDS Color

 

Restaurant Admin > Edit Full Menu

Color-code modifier options

Menus > Menu management > Advanced properties > {menu} > {menu group} > {menu item} > {modifier group} > {modifier} > KDS Color

 

Restaurant Admin > Edit Full Menu

Customize names for menu items

Menus > Menu management > Advanced properties > {menu} > {menu group} > {menu item} > Kitchen Name

 

Restaurant Admin > Edit Full Menu

Customize names for modifiers

Menus > Menu management > Advanced properties > {menu} > {menu group} > {menu item} > {modifier group} > {modifier} > Kitchen Name

 

Restaurant Admin > Edit Full Menu

Customize other labels

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Kitchen Names fields

 

Web Setup > Kitchen / Dining Room Setup

Add a the tab name on tickets sent by Quick Order

Front of house > Order screen setup > UI options > Prompt for Tab Name: Yes

 

Web Setup > Restaurant Operations Setup

Show the dining option on tickets sent by Quick Order when a default dining option is not set

Front of house > Order screen setup > UI options > Prompt for Dining Option: Yes

 

Web Setup > Restaurant Operations Setup

Always show the dining option

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Always Print and Show Dining Option: Yes

 

Web Setup > Restaurant Operations Setup

For more information about how to change configuration settings, see Using the Toast administration back-end.

KDS ticket layout

You can change how order information appears on tickets by setting the options described in the following table.

If you want to... Back-end (All devices) Toast POS home screen (Each device) Required Permission

See the check number as the most prominent identifier in ticket headers

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > KDS Ticket Headers: Check number

 

Web Setup > Kitchen / Dining Room Setup

See the table number (or tab name) as the most prominent identifier in ticket headers

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > KDS Ticket Headers: Table number

 

Web Setup > Kitchen / Dining Room Setup

See lines with totals for identical items in an order

Front of house > Order screen setup > UI options > Consolidate Menu Items: Yes

 

Web Setup > Restaurant Operations Setup

See every item on its own line

Front of house > Order screen setup > UI options > Consolidate Menu Items: No

 

Web Setup > Restaurant Operations Setup

Have a separate ticket for each item (example: tapas-style delivery)

1. Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Individual Tickets for Every Item in an Order: Print and show individual tickets...

 

Web Setup > Kitchen / Dining Room Setup

2. Kitchen > Pacing > Meal pacing > Course Pacing: Enable course pacing > Sending Courses: Send all courses individually > Previous Course Status: unchecked

Have one ticket for all items sent in an order

Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen > Individual Tickets for Every Item in an Order: Don't print or show...

 

Web Setup > Kitchen / Dining Room Setup

See modifiers on separate lines sequenced by extra charge amount

Front of house > Order screen setup > UI options > Modifier Display Mode: Legacy

 

Web Setup > Restaurant Operations Setup

See modifiers in a comma-separated list in selection order

Front of house > Order screen setup > UI options > Modifier Display Mode: Legacy - Flatten

 

Web Setup > Restaurant Operations Setup

See modifiers on separate lines in sequence selected

Front of house > Order screen setup > UI options (2 steps):

 

Web Setup > Restaurant Operations Setup

1. Modifier Display Mode: Vertical...

2. Modifier Group Sorting: Display in order modifiers were added

See modifiers on separate lines in predefined sequence

Front of house > Order screen setup > UI options (2 steps):

 

Web Setup > Restaurant Operations Setup

1. Modifier Display Mode: Vertical...

2. Modifier Group Sorting: Display in order modifiers are listed in their modifier group

See modifiers in a comma-separated list in sequence selected

Front of house > Order screen setup > UI options (2 steps):

 

Web Setup > Restaurant Operations Setup

1. Modifier Display Mode: Horizontal...

2. Modifier Group Sorting: Display in order modifiers were added

See modifiers in a comma-separated list in predefined sequence

Front of house > Order screen setup > UI options (2 steps):

 

Web Setup > Restaurant Operations Setup

1. Modifier Display Mode: Horizontal...

2. Modifier Group Sorting: Display in order modifiers are listed in their modifier group

For more information about how to change configuration settings, see Using the Toast administration back-end.

KDS text and ticket size

To assure that every cook can see the tickets on the KDS device clearly, you can change the text size directly on each device. On the KDS device, select the Overflow menu (the icon) and choose Text Size. Changing the text size also changes the size of the tickets and affects how many tickets can appear on the display at one time.

A KDS device with the overflow menu and the text size option selected.

To see the rest of the tickets that are waiting to be fulfilled, you swipe the screen from right to left.

A KDS device with tickets in a grid of four columns and three or four tickets in each column.

Printing options for the KDS

Your kitchen can include one or more printers along with your kitchen display system (KDS) devices. (To ensure continuing operation when the Toast devices are in offline mode, at least one kitchen printer is required.) You configure ticket printing by setting the options described in the following table.

Note

These options assume that printers are already set up for your restaurant and your KDS devices.

  • In the Toast Administration back-end, you can choose Payments > Checks & receipt setup > Printers and cash drawers and add printers on the Printers and cash drawers page. You then choose Kitchen > Printers, tickets, & kitchen display screens (KDS) > Kitchen and configure printers to the Expediter using the Expediter Printer(s) option. Alternatively, choose Kitchen > Kitchen stations > Prep stations, find the row for the prep station you want to change, and choose a printer from the Ticket Printer dropdown. These settings determine where orders taken for guests print.

  • On a KDS device, you can choose Setup > Device Setup > Receipt Printer and define the primary printer. This setting determines where tickets selected manually on that KDS device print.

If you want to... Back-end (All devices) Toast POS home screen (Each device) Required Permission

Print a selected ticket manually

Kitchen > Printers, screens, & kitchen display screens (KDS) > Kitchen > Print On Demand: Enable kitchen staff...

Web Setup > Kitchen / Dining Room Setup

Print item(s) in a selected ticket manually

Kitchen > Printers, screens, & kitchen display screens (KDS) > Kitchen > Fulfill Items: Enable individual item fulfillment

Web Setup > Kitchen / Dining Room Setup

Print tickets automatically on fulfillment

Setup > Device Setup > Auto-print Fulfilled Tickets

Device Setup > KDS and Order Screen Setup

Print expediter tickets automatically when offline

Kitchen > Printers, screens, & kitchen display screens (KDS) > Kitchen (2 steps):

 

Web Setup > Kitchen / Dining Room Setup

1. Printing Mode: Only print ... when Toast is in offline mode

2. Expediter Printer(s)

Print all expediter tickets automatically

Kitchen > Printers, screens, & kitchen display screens (KDS) > Kitchen (2 steps):

 

Web Setup > Kitchen / Dining Room Setup

1. Printing Mode: Always print expediter tickets

2. Expediter Printer(s)

For more information about how to change configuration settings, see Access Toast POS device setup or Using the Toast administration back-end.